Google Calendar and Assistant Reminders will migrate to Google Tasks soon

Brink · Feb 18, 2023

What’s changing
As previously announced, in the coming months, we’ll migrate Reminders from Google Calendar and Google Assistant to Google Tasks to create a single experience for managing to-dos across Google.

Users can create tasks from Calendar and using the hands-free power of Assistant, similar to how they previously created Reminders. Additionally, unlike with Reminders, they can create tasks from other Google Workspace apps like Gmail, Docs and Chat, or directly from the Tasks app.

If you’re a Google Workspace customer with the Tasks service ON in your organization, your end users can voluntarily migrate beginning April 12, 2023. This migration prompt will appear for users with personal accounts starting on March 6, 2023.

Enterprise end users will be prompted to migrate their experience beginning April 12, 2023.

For Google Workspace customers: Starting on May 22, 2023, Assistant and Calendar Reminders will begin to automatically migrate to Tasks for users that have not already migrated. To help ensure a smooth transition, we recommend the following steps:

Admins:

Verify that the Tasks service is ON for your organization. If the Tasks service is OFF, any Reminders data will not be migrated to Tasks, and Reminders data deletion will be initiated after June 22, 2023.

Enable your organization to use Google Takeout, in case your users want to export their Assistant and Calendar Reminders.

If your end users want to use Assistant to manage tasks after the migration, be sure to adjust settings for Search and Assistant users.

If you use a Google account for work or school:

You’ll see a prompt in Assistant and Calendar to move reminders created in these apps to Tasks beginning on April 12, 2023.

If you want a copy of your reminders data and Takeout is enabled for your organization, export your Reminders data before June 22, 2023.

If you use Google with a personal account:

You’ll see a prompt in Assistant and Calendar to move reminders created in these apps to Tasks beginning on March 6, 2023.

If you haven’t already migrated, Assistant and Calendar reminders will begin to automatically migrate in Q2. We’ll share more information on this timeline in a future update on the Workspace Updates blog.

Why it’s important
Once the migration is complete, you’ll be able to view and manage all of your to-dos in one place: Tasks. You’ll be able to leverage features in Tasks such as organizing to-dos with multiple lists and adding descriptions for extra organization. Tasks can be accessed on the web in Google Workspace apps like Gmail, Calendar, Docs and Chat, making it easy to create tasks without the need to switch tabs or apps. If you use Assistant, you’ll also be able to create Tasks directly from Assistant.

Additional details
Reminders created in Keep will not be migrated to Tasks — they will still be available in Keep, but they will no longer be displayed in Google Calendar once the migration is complete.

Rollout pace

Google Workspace users:

Voluntary migration: Extended rollout (potentially longer than 15 days for feature visibility) beginning April 12, 2023

Automatic migration: Extended rollout (potentially longer than 15 days for feature visibility) beginning May 22, 2023

Users with personal Google Accounts:

Extended rollout (potentially longer than 15 days for feature visibility) beginning March 6, 2023

Availability

This change impacts all Google Workspace customers, legacy G Suite Basic and Business customers, and users with personal Google accounts.

Resources

Google Help: Learn more about the switch from Google Reminders to Google Tasks

Google Workspace Admin Help: Turn Tasks on or off for users

Google Workspace Admin Help: Export your organization's data

Google Workspace Admin Help: Turn Search and Assistant on or off for users

Google Help: How to download your Google data