Solved What do people use to back up their data files on Windows 11?


stuart253

Well-known member
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1:31 AM
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Windows 11
Hello,

I currently use Synology to back up my pictures. For my data files, I have been using Acronis, but I am so tired of it failing. It has become unreliable. I could also use Synology to back up my data files but would like to keep my picture and data files backups separate.

What would be some recommendations. Is Macrium Reflect a good replacement? My data file backup destination is a NAS drive. Looking for a backup product that reliable, and easy to. Easy to use for the backup and if required, easy to use for any drive or individual file restores.

Thanks in advance.

Stu

Windows 11 Pro running with the latest updates
 

My Computer

System One

  • OS
    Windows 11
    Computer type
    PC/Desktop
    Manufacturer/Model
    Dell XPS 8960
I use Macrium Reflect and it has never failed me, but I use it to back up everything.
 

My Computers

System One System Two

  • OS
    Windows11 Pro 26200.8524
    Computer type
    PC/Desktop
    Manufacturer/Model
    Dell Alienware Aurora R16
    CPU
    Intel Core i9 14900F (24 -Core, 68 MB Total Cache)
    Motherboard
    Dell Alienware
    Memory
    32GB DDR5
    Graphics Card(s)
    RTX 4080 Super w/581.95
    Sound Card
    Realtec
    Monitor(s) Displays
    Corsair XENEON 32QHD165
    Screen Resolution
    2560 X 1440
    Hard Drives
    1-2TB Samsung 990 Pro PCIe NVMe M2 SSD
    1-4TB Samsung 990 Pro PCIe NVMe M2 SSD
    PSU
    1000 Watt Platinum Dell
    Case
    Alienware
    Cooling
    Liquid Closed Loop
    Keyboard
    Logitech MK270 Wireless Keyboard
    Mouse
    Logitech MK270 Wireless
    Internet Speed
    100Gb's Down-20 Up
    Browser
    Firefox 151.0.2
    Antivirus
    Defender
    Other Info
    Very Quiet And Fast
    CyberPower UPS CP1500PFCLCD
  • Operating System
    PClinuxOS Mate (2025.7)
    Computer type
    PC/Desktop
    Manufacturer/Model
    Intel
    CPU
    13th Gen Inter(R) Core(TM) i3-1315U
    Motherboard
    Intel
    Memory
    64 GB DDR4 @3200 MHz.
    Graphics card(s)
    Internal
    Sound Card
    None
    Monitor(s) Displays
    Dell 2419HGCF
    Screen Resolution
    1920 X 1080
    Hard Drives
    SAMSUNG 980 PRO SSD 2TB, PCIe 4.0 M.2 2280
    PSU
    Chicony 30 Watt
    Case
    Small
    Keyboard
    Dell
    Mouse
    Razor
    Internet Speed
    1GB
    Browser
    Slimjet
I have separate System and Data drives.
I use Macrium Reflect on a schedule to do disk image backups every other day (incremental daily, differential weekly, full monthly) to
a local backup drive, and then copy the backup drive to a local NAS, and copy monthly backups to an offline USB drive in a fire safe.
I also use robocopy to do selective folder/file backups to my local NAS, and image those to an archive DVD that I store offsite.
So I have multiple copies of important files on multiple different backup media (NAS, USBdrive, DVDiso). Never lost an important file.
 

My Computers

System One System Two

  • OS
    Win11 25H2 26200.7623
    Computer type
    PC/Desktop
    Manufacturer/Model
    Lenovo P520
    CPU
    Intel XEON W-2245 8c/16t
    Memory
    128GB DDR4-2933 ECC
    Graphics Card(s)
    Nvidia Quadro K4200
    Sound Card
    Bultin
    Monitor(s) Displays
    LCD 24in
    Screen Resolution
    1920x1200
    Hard Drives
    1TB SSD system, 16TB data 3.5in HDD, 16TB backup 3.5in HDD
    PSU
    900W
    Cooling
    Air
    Internet Speed
    1Gb
    Browser
    Firefox & Chrome
    Antivirus
    MalwareBytes
  • Operating System
    Win10 22H2
    Computer type
    Laptop
    Manufacturer/Model
    Lenovo T530
    CPU
    Intel Core i7-3520m
    Memory
    16GB
    Graphics card(s)
    integrated CPU graphics
    Hard Drives
    1TB SSD
    Internet Speed
    1Gb
    Browser
    Fiefox & Chrome
    Antivirus
    Malwarebytes
I too use Macrium Reflect. I also have it set to e-mail me in the event of any failure so I'm immediately aware of any problems. As an example, I have drives in an external array. That is my backup destination. If the array looses power, it doesn't simply turn on when power is restored. I have to press a button. The other day we had a brief power failure over night. When my PC turned on in the morning the external drives were not present so Reflect immediately informed me. I would have been completely unaware if not for Reflect.

Backups are critical to me. I have licensed 4 different backup programs so that I can constantly compare when new versions are released. Reflect seems, IMHO, to be the best of the lot.
 

My Computers

System One System Two

  • OS
    Win11 Pro 25H2 (RTM+)
    Computer type
    PC/Desktop
    Manufacturer/Model
    Acemagic
    CPU
    Intel i7-14650HX
    Memory
    32 GB
    Graphics Card(s)
    No GPU - Built-in Intel Graphics
    Sound Card
    Integrated
    Monitor(s) Displays
    Varies as machine will often be moved to locations with different monitors
    Screen Resolution
    Varies
    Hard Drives
    1 x 1TB Gen 4 NVMe SSD
    PSU
    120W Power Brick
    Keyboard
    Corsair K70 Max RGB Magnetic Keyboard
    Mouse
    Logitech MX Master 3
    Internet Speed
    1Gb Up / 1 Gb Down
    Browser
    Edge
    Antivirus
    Windows Defender
  • Operating System
    Win11 Pro 25H2 (RTM+)
    Computer type
    Laptop
    Manufacturer/Model
    Lenovo ThinkBook 13x Gen 2
    CPU
    Intel i7-1255U
    Memory
    16 GB
    Graphics card(s)
    Intel Iris Xe Graphics
    Sound Card
    Realtek® ALC3306-CG codec
    Monitor(s) Displays
    13.3-inch IPS Display
    Screen Resolution
    WQXGA (2560 x 1600)
    Hard Drives
    2 TB 4 x 4 NVMe SSD
    PSU
    USB-C / Thunderbolt 4 Power / Charging
    Keyboard
    Backlit, spill resistant keyboard
    Mouse
    Buttonless Glass Precision Touchpad
    Internet Speed
    1Gb Up / 1Gb Down
    Browser
    Edge
    Antivirus
    Windows Defender
    Other Info
    WiFi 6e / Bluetooth 5.1 / Facial Recognition / Fingerprint Sensor / ToF (Time of Flight) Human Presence Sensor
You can use Macrium Reflect to back up "everything", including both system and data files. Many do that.

Or you can use separate applications....perhaps Macrium for system files and something like Free File Sync or Sync Back Free for data files.

I prefer the second method, mostly because the data file recovery procedure in Macrium isn't particularly elegant compared to Sync Back Free or Free File Sync. That might not matter to you at all if you very rarely attempt a data file recovery.

You can easily compare both methods and make your own decision.
 

My Computer

System One

  • OS
    Windows 11 Pro
    Computer type
    PC/Desktop
    Manufacturer/Model
    Fishmill Special
    CPU
    Intel 265K
    Motherboard
    MSI Pro Z890-A
    Memory
    G Skill DDR5 2 x 16 kit 6000/36
    Graphics Card(s)
    none
    Sound Card
    none
    Monitor(s) Displays
    Dell 2316H
    Screen Resolution
    1600 x 900
    Hard Drives
    WD SN770 NVME 500 GB boot; Intel 660p NVME 2 TB and WD Green 3 TB storage
    PSU
    Be Quiet 13M 750 ATX 3.1
    Case
    Lancool PC-K65
    Cooling
    Noctua U12S
    Keyboard
    Logitech K120 Wired
    Mouse
    Dell MS-116
    Browser
    Chrome
    Antivirus
    Microsoft Defender and Malwarebytes
I use Macium Reflect to back-up my 'system' files - OS, OEM executables & OEM installation files.

For my 'data' files - pictures, documents, etc - I use Live File Backup.

It can run in two modes -

- backup up your files on a predefined schedule - you configure it and and just let it run in background; and / or
- ad-hoc backups when you want to backup files in between the schedule you configure

Support is excellent via email from the developer and I would highly recommend it.
 

My Computer

System One

  • OS
    Windows 11 Pro 25H2 (Build 26200.8524)
    Computer type
    PC/Desktop
    Manufacturer/Model
    Dell Pro Max Tower T2 FCT2250
    CPU
    Intel Core Ultra 9 285 5.6 GHz
    Motherboard
    64-bit operating system, x64-based processor
    Memory
    32.00 GB
    Graphics Card(s)
    Intel Integrated Graphics (128 MB)
    Sound Card
    Realtek Audio
    Monitor(s) Displays
    Dell P2714H Monitor
    Screen Resolution
    1920 x 1080
    Hard Drives
    1 x 512GB M.2 XG10d SED KIOXIA PCIe solid state drive (Internal)
    1 x 2TB Seagate ST2000DM008-2UB102 HDD (Internal)
    1 x 1TB Seagate STGX4000400 External HDD
    1 x 4TB Seagate STGX4000400 External HDD
    1 x 6TB WD Elements AE 2689 External HDD
    PSU
    500 Watts
    Cooling
    Air
    Keyboard
    Microsoft Wired Keyboard 600
    Mouse
    Microsoft USB Basic Optical Mouse v2.0
    Browser
    Firefox
    Antivirus
    Windows Defender + Malwarebytes Premium
    Other Info
    BaseBoard Manufacturer Dell Inc.
    BaseBoard Product 022RY57
    BaseBoard Version A01
Macrium Reflect Home v8 for me
 

My Computer

System One

  • OS
    Windows 11 Pro
    Computer type
    PC/Desktop
    Manufacturer/Model
    Self build
    CPU
    Core i7-13700K
    Motherboard
    Asus TUF Gaming Plus WiFi Z790
    Memory
    64 GB Kingston Fury Beast DDR5
    Graphics Card(s)
    Gigabyte GeForce RTX 2060 Super Gaming OC 8G
    Sound Card
    Realtek S1200A
    Monitor(s) Displays
    Viewsonic VP2770 & Dell (secondary)
    Screen Resolution
    2560 x 1440
    Hard Drives
    Kingston KC3000 2TB NVME SSD & SATA HDDs & SSD
    PSU
    EVGA SuperNova G2 850W
    Case
    Nanoxia Deep Silence 1
    Cooling
    Noctua NH-D14
    Keyboard
    Microsoft Digital Media Pro
    Mouse
    Logitech Wireless
    Internet Speed
    80 Mb / s
    Browser
    Chrome
    Antivirus
    Defender, Malwarebytes Free & AdwCleaner
Looking for a backup product that reliable, and easy to.
Just make sure not to rely only on automatic backups ony, I lost files because of it. The task can get corrupted.
Nothing beats copy/paste time to time. I use OneDrive, then IceDrive, GDrive, external disk, thumb drives.
I have been using Acronis, but I am so tired of it failing.
Using imaging for data is overkill, I use Hasleo Backup Suite just for OS partition (30 secs for 50GB).
 

My Computer

System One

  • OS
    Home26H2Can
    Computer type
    PC/Desktop
    CPU
    AMD Ryzen 5 8600G (07/24)
    Motherboard
    ASROCK B650M-HDV/M.2 (07/24) BIOS 4.21 AGESA ComboAM5 1.3.0.1 (04/26)
    Memory
    2x32GB Kingston FURY DDR5 5600 MHz CL36 @5200 CL36 (07/24)
    Graphics Card(s)
    ASROCK Radeon RX 6600 Challenger D 8G @48FPS (08/24)
    Sound Card
    Creative Sound BlasterX AE-5 Plus (05/24)
    Monitor(s) Displays
    24" Philips 24M1N3200ZS/00 (05/24)
    Screen Resolution
    1920×1080@165Hz via DP1.4
    Hard Drives
    Kingston KC3000 NVMe 2TB (05/24)
    ADATA XPG GAMMIX S11 Pro 512GB (07/19)
    PSU
    Seasonic Core GM 550 Gold (04/24)
    Case
    Fractal Design Define 7 Mini with 3x Noctua NF-P14s/12@555rpm (04/24)
    Cooling
    Noctua NH-U12S with Noctua NF-P12 (04/24)
    Keyboard
    HP Pavilion Wired Keyboard 300 (07/24) + Rabalux 76017 Parker (01/24)
    Mouse
    Logitech M330 Silent Plus (01/26)
    Internet Speed
    500/100 Mbps via RouterOS (05/21) & TCP Optimizer
    Browser
    Edge, Brave for YouTube, LibreWolf for FB
    Antivirus
    NextDNS blocking 1/3 Traffic
    Other Info
    Phone: Motorola Moto G86 (02/26)
    Backup: Hasleo Backup Suite (PreOS)
    Headphones: Sennheiser RS170 (09/10)
    Chair: Huzaro Force 4.4 Grey Mesh (05/24)
    Notifier: Xiaomi Mi Band 9 Milanese (10/24)
    FlexCore USB-C 3.2 Gen 1 (M) to LAN (F) (08/25)
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