How do you organize your files and folders?


TraderGary

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Agree. There is a lot of junk that people will never use, yet they can't make up their mind to simply delete them. This includes me too and I'm trying to get rid of this mentality.

Storage may be much more affordable today, but the problem is managing them. I find myself moving around files quite often, doing backup of lots of files I'll probably never use. That's a big waste of time, energy and also storage.

Still trying to find the perfect way of managing files and getting rid of clutter.
The way I manage data, my OneDrive space of one terabyte should easily last me the rest of my life. For my Microsoft 365 family plan, I pay $99/year. That includes a terabyte of data storage for me and another terabyte of data for my wife. And we both get all the Microsoft Office apps. I consider that a major bargain. I keep it on auto-pay and consider it a necessary expense.
 

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    1 Terabyte M.2 PCIe NVMe SSD
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Dru2

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Guys,

How you organize your files!

This isn't file organization to you? It is to me, but I guess I have a different view of "organization"

My setup...

Local drives in main system:
  • 1) 512GIG NVMe - OS and all its folders
  • 2) 1TB NVMe - Photography drive
  • 3) 2TB SSD - Games
  • 4) 2TB - Music
  • 5) 1TB - Small local backups
Local Network:
  • All PC's seen on Network
  • Some shared folders
  • All PC use/accept Remote Desktop login
Cloud/Net Solutions:
  • OneDrive - Files to be shared/accessed between 3 PC's and Android phone
  • NAS - File/Music server, backups
  • Carbonite - Cloud backup solution accessible through the net
Can access files/folders from my Android phone :)
 

My Computers

System One System Two

  • OS
    Windows 11 Pro 21H2 (22000.795)
    Computer type
    PC/Desktop
    Manufacturer/Model
    Custom built
    CPU
    Intel i9-9900K
    Motherboard
    Gigabyte Aorus Z390 Xtreme
    Memory
    32G (4x8) DDR4 Corsair RGB Dominator Platinum (3600Mhz)
    Graphics Card(s)
    Radeon VII
    Sound Card
    Onboard (ESS Sabre HiFi using Realtek drivers)
    Monitor(s) Displays
    NEC PA242w (24 inch)
    Screen Resolution
    1920 x 1200
    Hard Drives
    5 Samsung SSD drives: 2X 970 NVME (512 & 1TB), 3X EVO SATA (2X 2TB, 1X 1TB)
    PSU
    EVGA Super Nova I000 P2 (1000 watt)
    Case
    Cooler Master H500M
    Cooling
    Corsair H115i RGB Platinum
    Keyboard
    Logitech Craft
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    Logitech MX Master 3
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    500mb Download. 11mb Upload
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    System used for gaming, photography, audiophile media center, work.
  • Operating System
    Win 11 Pro Dev 22H2 (build 25140.1000)
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    Manufacturer/Model
    Lenovo ThinkPad Yoga X1
    CPU
    Intel i7-7600U
    Motherboard
    Intel
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    16igg
    Graphics card(s)
    Intel HD 620
    Sound Card
    Onboard
    Monitor(s) Displays
    14.0 WQHD OLED Touch
    Screen Resolution
    2560 x 1440
    Hard Drives
    1TB NVMe Drive (OEM)
    PSU
    laptop
    Case
    laptop
    Cooling
    Laptop cooling
    Mouse
    Logitech MX Anywhere 2S
    Keyboard
    Laptop
    Internet Speed
    100MB
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Feuer

Fatal Error
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Are you doing all this because you don't want to use a 3rd party app to backup files for you?

I use Personal Backup and it does the job wonderfully well.

It is not about using 3rd party app.
I like cmd, vbs, ahk.
Most of app use these cmd, vbs, reg scripts in background.
It has not an interface but I like it.

I have also tools that I made myself that have an interface for my personal use.
 

My Computer

System One

  • OS
    Windows 11 21H2 Home Single Language
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    Manufacturer/Model
    Hometech ALFA400C
    CPU
    I'm ashamed to talk about it...
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    There is no such a God, I only know mother-Earth
    Memory
    3GB :(
    Graphics Card(s)
    on-board
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    on-board
    Monitor(s) Displays
    (s) is too ambitious for me
    Screen Resolution
    1920*1080
    Hard Drives
    Samsung SSD 860 EVO 250GB (SSD)
    Samsung MBG4GC 32GB (SSD)
    PSU
    I was very young when I last saw a PSU
    Case
    ...
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    My coldness is enough to cool the computer
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    A broken and very clean keyboard
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    Rat King
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    Slowest internet connection in Europe
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    ChromePortable / TorBrowser
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    I can simply say that I took the red pill and I am not happy with it.

TraderGary

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Agree. There is a lot of junk that people will never use, yet they can't make up their mind to simply delete them. This includes me too and I'm trying to get rid of this mentality.

Storage may be much more affordable today, but the problem is managing them. I find myself moving around files quite often, doing backup of lots of files I'll probably never use. That's a big waste of time, energy and also storage.

Still trying to find the perfect way of managing files and getting rid of clutter.
For me the answer is Windows 365 built-in OneDrive, which gives me a real-time off-site cloud mirror of my data. My nightly Microsoft File History backup to an external 2TB SSD gives me a local backup, complete with a file history of all data changes and file deletions. That SSD is kept off-line. (I'm paranoid about the possibility of ransomware.) My data is securely kept in 3 separate places, one of which is importantly off-site, and one of which is importantly off-line.

I did list my file structure in my first post. It's a simple tree structure with only a few main roots. The structure is kept chronologically and added to chronologically. Data in each folder is searchable and sortable. The structure doesn't change. I ruthlessly cull images.
 

My Computer

System One

  • OS
    Windows 11 Pro
    Computer type
    Laptop
    Manufacturer/Model
    Dell XPS 15 9510 OLED
    CPU
    11th Gen i9 -11900H
    Memory
    32 GB 3200 MHz DDR4
    Graphics Card(s)
    NVIDIA® GeForce® RTX 3050Ti
    Monitor(s) Displays
    15.6" OLED Infinity Edge Touch
    Screen Resolution
    16:10 Aspect Ratio (3456 x 2160)
    Hard Drives
    1 Terabyte M.2 PCIe NVMe SSD
    2 Thunderbolt™ 4 (USB Type-C™)
    1 USB 3.2 Gen 2 (USB Type-C™)
    SD Card Reader (SD, SDHC, SDXC)
    Internet Speed
    700 Mbps, 24 Mbps
    Browser
    Microsoft Edge (Chromium) + Bing
    Antivirus
    Microsoft Windows Security (Defender)
    Other Info
    Microsoft 365 subscription (Office)
    Microsoft OneDrive 1TB Cloud
    Microsoft File History
    Microsoft Outlook
    Microsoft OneNote

    Interactive Brokers Trader Workstation
    Lightroom/Photoshop subscription
    DaVinci Resolve Studio

TheMystic

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This isn't file organization to you? It is to me, but I guess I have a different view of "organization"
May be I should have been even more elaborate about the requirements in the OP.

But anyways, if it works for you and you are completely fine with the way it is, that is all that is required.
 

My Computer

System One

  • OS
    Windows 11
    Computer type
    Laptop
    Manufacturer/Model
    HP Envy dv7
    CPU
    Intel Core i7 3630QM
    Motherboard
    HP
    Memory
    16 GB
    Graphics Card(s)
    Intel HD Graphics 4000 & Nvidia GeForce GT 635M
    Sound Card
    IDT High Definition
    Screen Resolution
    1080p
    Hard Drives
    1 TB Crucial MX500 on bay 1.
    1 TB Seagate HDD on bay 2.
    Antivirus
    Windows Defender

TheMystic

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For me the answer is Windows 365 built-in OneDrive, which gives me a real-time off-site cloud mirror of my data. My nightly Microsoft File History backup to an external 2TB SSD gives me a local backup, complete with a file history of all data changes and file deletions. That SSD is kept off-line. (I'm paranoid about the possibility of ransomware.) My data is securely kept in 3 separate places, one of which is importantly off-site, and one of which is importantly off-line.

I did list my file structure in my first post. It's a simple tree structure with only a few main roots. The structure is kept chronologically and added to chronologically. Data in each folder is searchable and sortable. The structure doesn't change. I ruthlessly cull images.
I too take regular backups, but the problem is with file organization. I don't create a folder hierarchy based on chronology or alphabetical. On top of that, there are additional requirements with respect to remote access and sharing with other users.

The problem I face is when I make a change in the original file organization. The whole backup goes for a toss as I have to either manually replicate every single change in the backups, or allow the backup program to do its thing, and then manually look for and delete duplicates. This is very time consuming. Not just that, even the folder remote access and sharing permissions get reset and I have to to reconfigure everything from the start.

I'm still looking for the perfect directory structure that I don't want to be changing for years to come. I have made some changes now and it looks better than before. But this isn't the 1st time. I have had similar feelings earlier too, only to later think of another way that appears to be a better way of organizing files.

I too have a OneDrive Family subscription plan that allows 1 TB per user for 6 Family members, that's a total of 6 TB cloud storage. The files there too are not too well organised. I'm now trying to find one method that can be consistently applied across devices, across platforms, both local and online. Probably I'm closer to finding one now.

I'll make a post once it is complete. Hopefully it will be sufficiently standardized that will be useful for many people, in a variety of circumstances/ requirements.
 

My Computer

System One

  • OS
    Windows 11
    Computer type
    Laptop
    Manufacturer/Model
    HP Envy dv7
    CPU
    Intel Core i7 3630QM
    Motherboard
    HP
    Memory
    16 GB
    Graphics Card(s)
    Intel HD Graphics 4000 & Nvidia GeForce GT 635M
    Sound Card
    IDT High Definition
    Screen Resolution
    1080p
    Hard Drives
    1 TB Crucial MX500 on bay 1.
    1 TB Seagate HDD on bay 2.
    Antivirus
    Windows Defender

Dru2

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I too take regular backups, but the problem is with file organization. I don't create a folder hierarchy based on chronology or alphabetical. On top of that, there are additional requirements with respect to remote access and sharing with other users.

The problem I face is when I make a change in the original file organization. The whole backup goes for a toss as I have to either manually replicate every single change in the backups, or allow the backup program to do its thing, and then manually look for and delete duplicates. This is very time consuming. Not just that, even the folder remote access and sharing permissions get reset and I have to to reconfigure everything from the start.
That seems a bit tedious.

For me, I simply organize my data by type and drive. The drive's files and folders are organized by name. Keeps things simple and easy to maintain. And since most backup programs (Acronis) can restore to the original location there's consistency and familiarity there.

But you do you (y)
 

My Computers

System One System Two

  • OS
    Windows 11 Pro 21H2 (22000.795)
    Computer type
    PC/Desktop
    Manufacturer/Model
    Custom built
    CPU
    Intel i9-9900K
    Motherboard
    Gigabyte Aorus Z390 Xtreme
    Memory
    32G (4x8) DDR4 Corsair RGB Dominator Platinum (3600Mhz)
    Graphics Card(s)
    Radeon VII
    Sound Card
    Onboard (ESS Sabre HiFi using Realtek drivers)
    Monitor(s) Displays
    NEC PA242w (24 inch)
    Screen Resolution
    1920 x 1200
    Hard Drives
    5 Samsung SSD drives: 2X 970 NVME (512 & 1TB), 3X EVO SATA (2X 2TB, 1X 1TB)
    PSU
    EVGA Super Nova I000 P2 (1000 watt)
    Case
    Cooler Master H500M
    Cooling
    Corsair H115i RGB Platinum
    Keyboard
    Logitech Craft
    Mouse
    Logitech MX Master 3
    Internet Speed
    500mb Download. 11mb Upload
    Browser
    Microsoft Edge Chromium
    Antivirus
    Windows Security
    Other Info
    System used for gaming, photography, audiophile media center, work.
  • Operating System
    Win 11 Pro Dev 22H2 (build 25140.1000)
    Computer type
    Laptop
    Manufacturer/Model
    Lenovo ThinkPad Yoga X1
    CPU
    Intel i7-7600U
    Motherboard
    Intel
    Memory
    16igg
    Graphics card(s)
    Intel HD 620
    Sound Card
    Onboard
    Monitor(s) Displays
    14.0 WQHD OLED Touch
    Screen Resolution
    2560 x 1440
    Hard Drives
    1TB NVMe Drive (OEM)
    PSU
    laptop
    Case
    laptop
    Cooling
    Laptop cooling
    Mouse
    Logitech MX Anywhere 2S
    Keyboard
    Laptop
    Internet Speed
    100MB
    Browser
    Edge Chromium
    Antivirus
    Windows Security

TheMystic

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That seems a bit tedious.

For me, I simply organize my data by type and drive. The drive's files and folders are organized by name. Keeps things simple and easy to maintain. And since most backup programs (Acronis) can restore to the original location there's consistency and familiarity there.

But you do you (y)
That's probably because remote access and sharing permissions for multiple users/ group of users are not a requirement for you. And I don't think you are configuring those, especially at a folder level. You may be giving yourself remote access to the root directory, so everything inside is automatically available.

In my case, there are essentially 3 users (or user groups) and I'm looking at finding the simplest of folder structure that is possible, where any change I do (and I hate doing it, but sometimes the idea is just too compelling to make the change) can be easily made to the backups too and possibly without affecting folder access and permissions.
 

My Computer

System One

  • OS
    Windows 11
    Computer type
    Laptop
    Manufacturer/Model
    HP Envy dv7
    CPU
    Intel Core i7 3630QM
    Motherboard
    HP
    Memory
    16 GB
    Graphics Card(s)
    Intel HD Graphics 4000 & Nvidia GeForce GT 635M
    Sound Card
    IDT High Definition
    Screen Resolution
    1080p
    Hard Drives
    1 TB Crucial MX500 on bay 1.
    1 TB Seagate HDD on bay 2.
    Antivirus
    Windows Defender

Dru2

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That's probably because remote access and sharing permissions for multiple users/ group of users are not a requirement for you. And I don't think you are configuring those, especially at a folder level. You may be giving yourself remote access to the root directory, so everything inside is automatically available.
I'm sorry, but I guess you didn't notice I also said I did remote access.

And if your users are running Windows, as I said, Windows already provides a simple file structure that's consistent across all Windows OS's. If you want to limit access to what files and folders people see, just create a shared folder or drive and set permissions. There are lots of less tedious options available than the one you're doing now.

But to each his own. Good luck.
 

My Computers

System One System Two

  • OS
    Windows 11 Pro 21H2 (22000.795)
    Computer type
    PC/Desktop
    Manufacturer/Model
    Custom built
    CPU
    Intel i9-9900K
    Motherboard
    Gigabyte Aorus Z390 Xtreme
    Memory
    32G (4x8) DDR4 Corsair RGB Dominator Platinum (3600Mhz)
    Graphics Card(s)
    Radeon VII
    Sound Card
    Onboard (ESS Sabre HiFi using Realtek drivers)
    Monitor(s) Displays
    NEC PA242w (24 inch)
    Screen Resolution
    1920 x 1200
    Hard Drives
    5 Samsung SSD drives: 2X 970 NVME (512 & 1TB), 3X EVO SATA (2X 2TB, 1X 1TB)
    PSU
    EVGA Super Nova I000 P2 (1000 watt)
    Case
    Cooler Master H500M
    Cooling
    Corsair H115i RGB Platinum
    Keyboard
    Logitech Craft
    Mouse
    Logitech MX Master 3
    Internet Speed
    500mb Download. 11mb Upload
    Browser
    Microsoft Edge Chromium
    Antivirus
    Windows Security
    Other Info
    System used for gaming, photography, audiophile media center, work.
  • Operating System
    Win 11 Pro Dev 22H2 (build 25140.1000)
    Computer type
    Laptop
    Manufacturer/Model
    Lenovo ThinkPad Yoga X1
    CPU
    Intel i7-7600U
    Motherboard
    Intel
    Memory
    16igg
    Graphics card(s)
    Intel HD 620
    Sound Card
    Onboard
    Monitor(s) Displays
    14.0 WQHD OLED Touch
    Screen Resolution
    2560 x 1440
    Hard Drives
    1TB NVMe Drive (OEM)
    PSU
    laptop
    Case
    laptop
    Cooling
    Laptop cooling
    Mouse
    Logitech MX Anywhere 2S
    Keyboard
    Laptop
    Internet Speed
    100MB
    Browser
    Edge Chromium
    Antivirus
    Windows Security
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