Hello community!
Over time, I have been using different ways to structure my files, and each time I think I have a found a perfect structure, it only lasts a few months before I think about another way which seems to be a better way to setup the files.
However, if there is one thing that must be followed, it is to keep the file structure extremely simple and consistent on all the devices. That makes it much easier to manage files.
Things to consider when setting up are as follows:
1. Simple: avoid too much nesting, i.e. creating too many sub-folders.
2. Security: should be easy to apply permissions that determine which users are allowed to access files, and what would be their access levels (read-only, write, modify)
3. Access controls: Which folders are Read-only, Write access and Modify permissions.
4. Sharing: which folders would be shared between users on the same device.
5. Remote Access: which folders would be accessible from other devices.
6. Backup: which folders would be included in automatic backups.
Difference between Sharing and Remote access: Sharing is between users on the same device. Remote access is accessing files and folders from another device.
I would prefer suggestions for Windows HOME users, who are the majority. Home editions don't have access to Group Policies, so setting up is a little more challenging/ time consuming.
There cannot be a universal solution because each user has a different requirement. So you may post how you set it up and the reasons for doing so.
Ideas should be such that any change required should involve minimal steps to implement without disturbing the setup.
Thanks.
.
Over time, I have been using different ways to structure my files, and each time I think I have a found a perfect structure, it only lasts a few months before I think about another way which seems to be a better way to setup the files.
However, if there is one thing that must be followed, it is to keep the file structure extremely simple and consistent on all the devices. That makes it much easier to manage files.
Things to consider when setting up are as follows:
1. Simple: avoid too much nesting, i.e. creating too many sub-folders.
2. Security: should be easy to apply permissions that determine which users are allowed to access files, and what would be their access levels (read-only, write, modify)
3. Access controls: Which folders are Read-only, Write access and Modify permissions.
4. Sharing: which folders would be shared between users on the same device.
5. Remote Access: which folders would be accessible from other devices.
6. Backup: which folders would be included in automatic backups.
Difference between Sharing and Remote access: Sharing is between users on the same device. Remote access is accessing files and folders from another device.
I would prefer suggestions for Windows HOME users, who are the majority. Home editions don't have access to Group Policies, so setting up is a little more challenging/ time consuming.
There cannot be a universal solution because each user has a different requirement. So you may post how you set it up and the reasons for doing so.
Ideas should be such that any change required should involve minimal steps to implement without disturbing the setup.
Thanks.
.
My Computer
System One
-
- OS
- Windows 11
- Computer type
- Laptop
- Manufacturer/Model
- HP Envy dv7
- CPU
- Intel Core i7 3630QM
- Motherboard
- HP
- Memory
- 16 GB
- Graphics Card(s)
- Intel HD Graphics 4000 & Nvidia GeForce GT 635M
- Sound Card
- IDT High Definition
- Screen Resolution
- 1080p
- Hard Drives
- 1 TB Crucial MX500 on bay 1.
1 TB Seagate HDD on bay 2.
- Antivirus
- Windows Defender
