Pin an Excel File to Excel App Icon on Taskbar


saxah999

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Hi Guys,

Struggling to find solution for this, everyone keep saying right-click on the file and choose pin to taskbar but almost half of the files and apps don't have this option even under show more.

I upgraded to Windows 11 thinking my life would be easier but I work with a lot of Excel files and most of the files I add to the Excel App Icon on the task bar (I pin them there) so when I need them I could just right-click on the Excel app icon on taskbar and click the file I need. Now after windows 11 the option is gone, so I have to keep browsing using windows explorer to get to each files I need.

There must be a way to do this? Other new forums keep saying just right-click on the file and the pin to taskbar option should be there but it isn't. Some app and files have it some don't and most importantly Excel files I have don't have this.

I could probably create an Auto-It exe to act as a launcher from the task bar but do I really need to go through that?
 
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Edwin

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Natively, you can't! (Isn't that ridiculous!?!?!?)
You'll have to invest in an alternative Start Menu utility...

000490.png
 

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glasskuter

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Natively, you can't!
He's right. With Windows 11 we're not in Kansas anymore. Some things MS giveth and some they taketh away. Direct file and folder pinning is one of the biggest takeths in 11. There is a workaround to pinning folders but once you pin them you can only open them from the taskbar, not drag and drop onto the icon. For doing things the "old" way you have to do as Edwin stated.
https://www.makeuseof.com/windows-11-taskbar-pin-almost-anything/
 

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You still can't pin a file to an app's jump list via the Taskbar icon unless you install something like StartAllBack.
 

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jimbo45

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Hi Guys,

Struggling to find solution for this, everyone keep saying right-click on the file and choose pin to taskbar but almost half of the files and apps don't have this option even under show more.

I upgraded to Windows 11 thinking my life would be easier but I work with a lot of Excel files and most of the files I add to the Excel App Icon on the task bar (I pin them there) so when I need them I could just right-click on the Excel app icon on taskbar and click the file I need. Now after windows 11 the option is gone, so I have to keep browsing using windows explorer to get to each files I need.

There must be a way to do this? Other new forums keep saying just right-click on the file and the pin to taskbar option should be there but it isn't. Some app and files have it some don't and most importantly Excel files I have don't have this.

I could probably create an Auto-It exe to act as a launcher from the task bar but do I really need to go through that?
Hi there

I'm running this within a VM it's actually the latest W11 preview (although title still says W10 as I upgraded this VM from W10) but it should be 100% the same on Native Windows machine.

@Edwin -- you are normally right but WRONG on this one -- I've messed around with Linux long enough to know virtually anything can be done -- I'm not nearly so experienced with Windows but again I'm sure most things can also be done and with a bit of "poodlefakery" you can pin a file to the taskbar and it will execute in excel / word or whatever.

Pinning Folders though is another issue - probably again easier to pin a FILE which acts as a wrapper to folder(s).

@saxah999

It can be done although it's not a 1 step process

1) rename the file to .exe (hat this does is "poodlefake" windows into thinking this is an application -- dont worry about it as we will change it back later).

2) Now we can pin that to the taskbar

3) in the taskbar ->properties and rename bacl to .xlsx or whatever your excel extension is

4) in properties chang icon to whatever you want.

It's of course a bit of a pain but in general it's not usual to pin files to the taskbar -- to the menu or desktop is more common

The trick is of course once it's on the taskbar as .exe is then to right mouse click TWICE to get to properties -- now in the target change the name back to .xlsx and change the file name in the documents folder.

You can also change the icon -- I've got a "Green Tree one"

Screenshot_20220126_093700.png

Clicking on the icon opens my excel spreadsheet : Dummy.xlsx

Screenshot_20220126_094401.png


Screenshot_20220126_095654.png

Screenshot_20220126_095832.png

However I suggest possibly a better way to work might be to create ONE file like this which then opens an EXCEL sheet containing a list of your files you want to go straight into -- then just link to the file you want to execute. If you have a new file just add it to the link in the spreadsheet. So you only need to go through the hassle once and just open the file to get to your required EXCEL Advantage of this is also you don't need to replicate creating a whole slew of short cuts if you switch computers etc.


Cheers
jimbo
 
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glasskuter

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@Edwin -- you are normally right but WRONG on this one
Sorry @jimbo45 we're going to have to wait another day to finally catch him being wrong because he's right again. He did not say you couldn't pin a file to the taskbar. He said "You still can't pin a file to an app's jump list via the Taskbar icon". While I said, "You can not drag and drop onto any folder pinned to the taskbar icon", I should have also added you cannot drop onto any app pinned to the taskbar which is the same as @Edwin's PROPER way of putting it.

As far as pinning a file to the taskbar, not much poodlefakery to it. You do it the same way as you do a folder. Make a shortcut to it, putting the word 'explorer' in front of the target path. Then it can be right clicked and pinned and the original shortcut deleted.
 
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jimbo45

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Sorry @jimbo45 we're going to have to wait another day to finally catch him being wrong because he's right again. He did not say you couldn't pin a file to the taskbar. He said "You still can't pin a file to an app's jump list via the Taskbar icon". While I said, "You can not drag and drop onto any folder pinned to the taskbar icon", I should have also added you cannot drop onto any app pinned to the taskbar which is the same as @Edwin's PROPER way of putting it.

As far as pinning a file to the taskbar, your do it the same way as you do a folder. Make a shortcut to it, putting the word 'explorer' in front of the target path. Then it can be right clicked and pinned.
Hi there
OK !!! perhaps a crate of BEER to whoever can "prove Edwin Wrong " !!!!!! Now there's a challenge !!

@saxah999

However for the OP -- using the SINGLE FILE as a wrapper in the spreadsheet he can then simply insert the hyperlinks to branch to the excel sheet / workbook(s) required which should almost replicate what he wants to do with minimal mouse actions.


If I needed that type of thing I'd launch my EXCEL app (or any other app ) which would then show a menu list of files etc which I could select on and execute. It really depends on exactly how the OP works and what he wants to do.

I prefer in any case a "Custom menu" rather than the "Official one" and launching it from the taskbar IMO is a "No brainer") !!. I ahven't got round to it in W11 (too many releases coming in thick and fast so I might mess arouynd with it on W10 -- should in theory work the same).

Cheers
jimbo
 

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glasskuter

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perhaps a crate of BEER to whoever can "prove Edwin Wrong
Now that's a challenge with an incentive. Look out @Edwin, you have a target on your back now.
 

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Edwin

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Now that's a challenge with an incentive. Look out @Edwin, you have a target on your back now.
You wouldn't shoot a man in the back, now would ya!?!?!? :p

I don't have a single app that'll show jump lists in vanilla mode, except Explorer and that's only cuz the items are pinned to Quick Access.
 

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Dru2

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Hi Guys,

I upgraded to Windows 11 thinking my life would be easier but I work with a lot of Excel files and most of the files I add to the Excel App Icon on the task bar (I pin them there) so when I need them I could just right-click on the Excel app icon on taskbar and click the file I need. Now after windows 11 the option is gone, so I have to keep browsing using windows explorer to get to each files I need.

Maybe I'm missing something, but I don't know why you can't use the jump lists? Simply pin Excel to the taskbar, open your Excel files and they'll be added to the jump list. Right click Excel and pick the file you want. You can also pin items in the jump lists by simply clicking the pin icon. After that, there no need to browse Explorer for the files as they'll be in the jump list.

Screenshot 2022-01-25 231851.jpg

Jump lists are extremely useful and works for all Office apps, including Outlook.
 

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I don't get recent items in jump lists.
 

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I don't get recent items in jump lists.
I don't know why. This isn't a new feature and certainly worked the same in Windows 10. Don't know why you don't have it.

Anyway, if they don't appear at first repeatedly opening them will make them appear. It's really no different than when the "Recent Files" under Quick Access in Explorer :wink:
 

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Bree

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I work with a lot of Excel files and most of the files I add to the Excel App Icon on the task bar (I pin them there) so when I need them I could just right-click on the Excel app icon on taskbar and click the file I need. Now after windows 11 the option is gone...


Yes, you cannot drag a file to the Excel icon on the Taskbar to pin it there, as you could in Windows 10. But there is another way you can pin the files you use. First make sure you have turned on 'Show recently opened items in Start, Jump Lists and File Explorer'.

1643246561911.png

Then every file you open in Excel will subsequently appear in its Jump List (aka 'Recent') . If you now right-click on the Excel icon you can pin anything from its jump List.

1643246867063.png

...so I have to keep browsing using windows explorer to get to each files I need.
You will only have to do that once for each new file, after that it will be in the list of recent files and you can pin it from there.
 

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    My SYSTEM THREE is a Dell Latitude 5410, i7-10610U, 32GB RAM, 512GB ssd, supported device running Windows 11 Pro.

    My SYSTEM FOUR is a 2-in-1 convertible Lenovo Yoga 11e 20DA, Celeron N2930, 4GB RAM, 128GB ssd. Unsupported device: currently running Win10 Pro, plus Win11 Pro 22H2 Insider Beta as a native boot vhdx.

    My SYSTEM FIVE is a Dell Latitude 3190 2-in-1, Pentium Silver N5030, 4GB RAM, 128GB NVMe ssd, supported device running Windows 11 Pro.
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    unsupported machine: Legacy bios, MBR, TPM 1.2, upgraded from W10 to W11 using W10/W11 hybrid install media workaround. In-place upgrade to 22H2 using ISO and a workaround.

    My SYSTEM THREE is a Dell Latitude 5410, i7-10610U, 32GB RAM, 512GB ssd, supported device running Windows 11 Pro.

    My SYSTEM FOUR is a 2-in-1 convertible Lenovo Yoga 11e 20DA, Celeron N2930, 4GB RAM, 128GB ssd. Unsupported device: currently running Win10 Pro, plus Win11 Pro 22H2 Insider Beta as a native boot vhdx.

    My SYSTEM FIVE is a Dell Latitude 3190 2-in-1, Pentium Silver N5030, 4GB RAM, 128GB NVMe ssd, supported device running Windows 11 Pro.

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Virginia
OS
Windows 11 Pro 22H2 (Build 22621.900)
I know!

Me neither!

Nope! They show up in the Start Menu but not in jump lists!
Well, all I know is it works on all four of my machines (10 & 11) as well as other machines I've used from other people.

Good luck.
 

My Computers

System One System Two

  • OS
    Windows 11 Pro 22H2 (Build 22621.900)
    Computer type
    PC/Desktop
    Manufacturer/Model
    Custom built
    CPU
    Intel i9-9900K
    Motherboard
    Gigabyte Aorus Z390 Xtreme
    Memory
    32G (4x8) DDR4 Corsair RGB Dominator Platinum (3600Mhz)
    Graphics Card(s)
    Radeon VII
    Sound Card
    Onboard (ESS Sabre HiFi using Realtek drivers)
    Monitor(s) Displays
    NEC PA242w (24 inch)
    Screen Resolution
    1920 x 1200
    Hard Drives
    5 Samsung SSD drives: 2X 970 NVME (512 & 1TB), 3X EVO SATA (2X 2TB, 1X 1TB)
    PSU
    EVGA Super Nova I000 P2 (1000 watt)
    Case
    Cooler Master H500M
    Cooling
    Corsair H115i RGB Platinum
    Keyboard
    Logitech Craft
    Mouse
    Logitech MX Master 3
    Internet Speed
    500mb Download. 11mb Upload
    Browser
    Microsoft Edge Chromium
    Antivirus
    Windows Security
    Other Info
    System used for gaming, photography, audiophile media center, work.
  • Operating System
    Win 10 Pro 22H2 (build 19045.2130)
    Computer type
    Laptop
    Manufacturer/Model
    Lenovo ThinkPad Yoga X1
    CPU
    Intel i7-7600U
    Motherboard
    Intel
    Memory
    16igg
    Graphics card(s)
    Intel HD 620
    Sound Card
    Onboard
    Monitor(s) Displays
    14.0 WQHD OLED Touch
    Screen Resolution
    2560 x 1440
    Hard Drives
    1TB NVMe Drive (OEM)
    PSU
    laptop
    Case
    laptop
    Cooling
    Laptop cooling
    Mouse
    Logitech MX Anywhere 2S
    Keyboard
    Laptop
    Internet Speed
    100MB
    Browser
    Edge Chromium
    Antivirus
    Windows Security

Dru2

Well-known member
Power User
VIP
Local time
3:24 AM
Posts
2,273
Location
Virginia
OS
Windows 11 Pro 22H2 (Build 22621.900)
If there's an icon in the Start Menu you can right click and pin to the taskbar. It's how I pinned all my Office and Adobe apps :wink:
 

My Computers

System One System Two

  • OS
    Windows 11 Pro 22H2 (Build 22621.900)
    Computer type
    PC/Desktop
    Manufacturer/Model
    Custom built
    CPU
    Intel i9-9900K
    Motherboard
    Gigabyte Aorus Z390 Xtreme
    Memory
    32G (4x8) DDR4 Corsair RGB Dominator Platinum (3600Mhz)
    Graphics Card(s)
    Radeon VII
    Sound Card
    Onboard (ESS Sabre HiFi using Realtek drivers)
    Monitor(s) Displays
    NEC PA242w (24 inch)
    Screen Resolution
    1920 x 1200
    Hard Drives
    5 Samsung SSD drives: 2X 970 NVME (512 & 1TB), 3X EVO SATA (2X 2TB, 1X 1TB)
    PSU
    EVGA Super Nova I000 P2 (1000 watt)
    Case
    Cooler Master H500M
    Cooling
    Corsair H115i RGB Platinum
    Keyboard
    Logitech Craft
    Mouse
    Logitech MX Master 3
    Internet Speed
    500mb Download. 11mb Upload
    Browser
    Microsoft Edge Chromium
    Antivirus
    Windows Security
    Other Info
    System used for gaming, photography, audiophile media center, work.
  • Operating System
    Win 10 Pro 22H2 (build 19045.2130)
    Computer type
    Laptop
    Manufacturer/Model
    Lenovo ThinkPad Yoga X1
    CPU
    Intel i7-7600U
    Motherboard
    Intel
    Memory
    16igg
    Graphics card(s)
    Intel HD 620
    Sound Card
    Onboard
    Monitor(s) Displays
    14.0 WQHD OLED Touch
    Screen Resolution
    2560 x 1440
    Hard Drives
    1TB NVMe Drive (OEM)
    PSU
    laptop
    Case
    laptop
    Cooling
    Laptop cooling
    Mouse
    Logitech MX Anywhere 2S
    Keyboard
    Laptop
    Internet Speed
    100MB
    Browser
    Edge Chromium
    Antivirus
    Windows Security

Edwin

♦ ♦
Guru
VIP
Local time
3:24 AM
Posts
5,855
OS
Windows 10/11
My "Show the most used apps" is greyed out,
my Recent and Frequent in Folder Options is disabled.
 

My Computers

System One System Two

  • OS
    Windows 10/11
    Computer type
    PC/Desktop
    Manufacturer/Model
    ASUS ROG Strix
  • Operating System
    Windows 11
    Computer type
    Laptop
    Manufacturer/Model
    ASUS VivoBook

Bree

Well-known member
Guru
VIP
Local time
8:24 AM
Posts
7,480
Location
S/E England, UK
OS
Windows 11 Home
My "Show the most used apps" is greyed out,
my Recent and Frequent in Folder Options is disabled.
Ah, would that be down to another one of your tweaks? :LOL:
 

My Computers

System One System Two

  • OS
    Windows 11 Home
    Computer type
    Laptop
    Manufacturer/Model
    Acer Aspire 3 A315-23
    CPU
    AMD Athlon Silver 3050U
    Memory
    8GB
    Graphics Card(s)
    Radeon Graphics
    Monitor(s) Displays
    laptop screen
    Screen Resolution
    1366x768 native resolution, up to 2560x1440 with Radeon Virtual Super Resolution
    Hard Drives
    1TB Samsung EVO 870 SSD
    Browser
    Edge, Firefox
    Antivirus
    Defender
    Other Info
    fully 'Windows 11 ready' laptop. Windows 10 C: partition migrated from my old unsupported 'main machine' then upgraded to 11. A test migration ran Insider builds for 2 months. When 11 was released on 5th October it was re-imaged back to 10 and was offered the upgrade in Windows Update on 20th October. Windows Update offered the 22H2 Feature Update on 20th September 2022.

    My SYSTEM THREE is a Dell Latitude 5410, i7-10610U, 32GB RAM, 512GB ssd, supported device running Windows 11 Pro.

    My SYSTEM FOUR is a 2-in-1 convertible Lenovo Yoga 11e 20DA, Celeron N2930, 4GB RAM, 128GB ssd. Unsupported device: currently running Win10 Pro, plus Win11 Pro 22H2 Insider Beta as a native boot vhdx.

    My SYSTEM FIVE is a Dell Latitude 3190 2-in-1, Pentium Silver N5030, 4GB RAM, 128GB NVMe ssd, supported device running Windows 11 Pro.
  • Operating System
    Windows 11 Pro
    Computer type
    Laptop
    Manufacturer/Model
    Dell Lattitude E4310
    CPU
    i5 M 520
    Motherboard
    0T6M8G
    Memory
    4GB
    Screen Resolution
    1366x768
    Hard Drives
    500GB HDD
    Browser
    Firefox, Edge
    Antivirus
    Defender
    Other Info
    unsupported machine: Legacy bios, MBR, TPM 1.2, upgraded from W10 to W11 using W10/W11 hybrid install media workaround. In-place upgrade to 22H2 using ISO and a workaround.

    My SYSTEM THREE is a Dell Latitude 5410, i7-10610U, 32GB RAM, 512GB ssd, supported device running Windows 11 Pro.

    My SYSTEM FOUR is a 2-in-1 convertible Lenovo Yoga 11e 20DA, Celeron N2930, 4GB RAM, 128GB ssd. Unsupported device: currently running Win10 Pro, plus Win11 Pro 22H2 Insider Beta as a native boot vhdx.

    My SYSTEM FIVE is a Dell Latitude 3190 2-in-1, Pentium Silver N5030, 4GB RAM, 128GB NVMe ssd, supported device running Windows 11 Pro.

Edwin

♦ ♦
Guru
VIP
Local time
3:24 AM
Posts
5,855
OS
Windows 10/11
Ah, would that be down to another one of your tweaks? :LOL:
Naw, I don't think so, I think it has to do with my account and diagnostic data stuff, cuz it's the same on my W10 PC.
 

My Computers

System One System Two

  • OS
    Windows 10/11
    Computer type
    PC/Desktop
    Manufacturer/Model
    ASUS ROG Strix
  • Operating System
    Windows 11
    Computer type
    Laptop
    Manufacturer/Model
    ASUS VivoBook

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