Accounts Turn On or Off OneDrive Folder Backup Syncing Across Windows 11 Devices


  • Staff
OneDrive_banner.png

You can use OneDrive to sync files between your computer and the cloud, so you can get to your files from anywhere - your computer, your mobile device, and even through the OneDrive website at OneDrive.com. If you add, change, or delete a file or folder in your OneDrive folder, the file or folder is added, changed, or deleted on the OneDrive website and vice versa. You can work with your synced files directly in File Explorer and access your files even when you’re offline. Whenever you’re online, any changes that you or others make will sync automatically.

You can also back up your important folders (your Desktop, Documents, and Pictures folders) on your Windows PC with OneDrive folder backup syncing, so they're protected and available on other devices.

This tutorial will show you how to turn on or off OneDrive folder sync for your Microsoft account across all your Windows 10 and Windows 11 devices you sign in with the same Microsoft account.


OneDrive Folder Backup Syncing requires OneDrive running and you signed in to OneDrive with your Microsoft account.



Contents

  • Option One: Turn On or Off OneDrive Folder Backup Syncing in Settings
  • Option Two: Turn On or Off OneDrive Folder Backup Syncing in OneDrive Settings


EXAMPLE: OneDrive folder backup syncing your Documents, Pictures, and Desktop folders



EXAMPLE: Select to restore synced OneDrive files from device during clean install with Microsoft account

Restore_from.jpg





Option One

Turn On or Off OneDrive Folder Backup Syncing in Settings


1 Open Settings (Win+I).

2 Click/tap on Accounts on the left side, and click/tap on Windows backup on the right side. (see screenshot below)

Open Backup Settings

This setting is not available for work or school accounts.


OneDrive_folder_syncing_Settings-1.png

3 Click/tap on Set up syncing or Manage sync settings for OneDrive folder syncing. (see screenshots below)

OneDrive_folder_syncing_Settings-2.png
OneDrive_folder_syncing_Settings-3.png

4 Continue at step 3 in Option Two.




Option Two

Turn On or Off OneDrive Folder Backup Syncing in OneDrive Settings


1 Click/tap on the OneDrive icon on the taskbar corner, click/tap on Help & Settings (gear) icon, and click/tap on Settings. (see screenshot below)

OneDrive_folder_syncing_OneDrive_Settings-1.png

2 Click/tap on the Backup tab, click/tap on the Manage backup button, and click/tap on [/B]OK[/B]. (see screenshot below)

OneDrive_folder_syncing_OneDrive_Settings-2.png

3 Do step 4 (start syncing folder) or step 5 (stop syncing folder) below for what you want.


4 Turn on OneDrive Folder Backup Syncing for your Desktop, Documents, and/or Pictures folder

A) Check the folders you want to sync, and uncheck the folders you do not want to sync, and click/tap on Start backup. (see screenshot below)

OneDrive_manage_folder_backup-1.png

B) You can close the Microsoft OneDrive dialog while your files sync to OneDrive. Or, to watch your files sync, click/tap on View sync progress. (see screenshots below)

OneDrive_manage_folder_backup-2.png
OneDrive_manage_folder_backup-3.png

5 Turn off OneDrive Folder Backup Syncing for your Desktop, Documents, and/or Pictures folder

A) Click/tap on the Stop backup link for the folder you want to stop syncing. (see screenshot below)

OneDrive_manage_folder_backup-4.png

B) Click/tap on Stop backup to verify. (see screenshot below)

OneDrive_manage_folder_backup-5.png

C) Click/tap on Close. (see screenshot below)

OneDrive_manage_folder_backup-6.png

D) When finished, close the Microsoft OneDrive dialog. (see screenshot below)

OneDrive_manage_folder_backup-7.png

E) When you stop backing up a folder, the files that were already backed up by OneDrive stay in the OneDrive folder, and will no longer appear in your device folder.

In the folder that you stopped backing up, you’ll see an icon titled Where are my files that’s a shortcut to your folders in OneDrive. To access your files, click/tap on the shortcut to open the folder in OneDrive.

If you want those files back in your device folder and not in OneDrive, move them manually from the OneDrive folder back to your device folder. Note that any new files you add to that folder on your device won't be backed up by OneDrive after you stop the backup.

To move the files, click/tap on the Where are my files shortcut to open the folder in OneDrive, then select the files that you want to move to your device folder, and drag them to that location.

OneDrive_manage_folder_backup-8.png


That's it,
Shawn Brink


 

Attachments

  • OneDrive.png
    OneDrive.png
    5 KB · Views: 33
Last edited:

Sammy888

Member
Local time
5:10 PM
Posts
152
OS
Windows 11
Can a tutorial be added on preventing this folder from being created in the first place during W11 installation?

I followed the instructions in the W10 tutorial section but that removed ALL my MANY customized folders and shortcuts from my Desktop...even after rebooting it didn't appear.
 

My Computer

System One

  • OS
    Windows 11
    Computer type
    Laptop
    Manufacturer/Model
    Lenovo
    Graphics Card(s)
    NVIDA 1650 Ti
    Monitor(s) Displays
    Lenovo C32q-20

Brink

Administrator
Staff member
MVP
Thread Starter
Local time
7:10 PM
Posts
4,799
OS
Windows 11 Pro for Workstations
Can a tutorial be added on preventing this folder from being created in the first place during W11 installation?

I followed the instructions in the W10 tutorial section but that removed ALL my MANY customized folders and shortcuts from my Desktop...even after rebooting it didn't appear.

Hello mate,

This only happens if done while setting up OneDrive. It's one of those settings you have to be extra careful about. :(
 

My Computers

System One System Two

  • OS
    Windows 11 Pro for Workstations
    Computer type
    PC/Desktop
    Manufacturer/Model
    Custom self build
    CPU
    Intel i7-8700K 5 GHz
    Motherboard
    ASUS ROG Maximus XI Formula Z390
    Memory
    16 GB (8GBx2) G.SKILL TridentZ DDR4 3200 MHz
    Graphics Card(s)
    ASUS ROG-STRIX-GTX1080TI-O11G-GAMING
    Sound Card
    Integrated Digital Audio (S/PDIF)
    Monitor(s) Displays
    2 x Samsung Odyssey G75 27"
    Screen Resolution
    2560x1440
    Hard Drives
    1TB Samsung 980 PRO M.2,
    1TB Samsung 970 EVO Plus M.2,
    6TB WD Black WD6001FZWX
    8TB WD MyCloudEX2Ultra NAS
    PSU
    Seasonic Prime Titanium 850W
    Case
    Thermaltake Core P3 wall mounted
    Cooling
    Corsair Hydro H115i
    Keyboard
    Logitech wireless K800
    Mouse
    Logitech MX Master 3
    Internet Speed
    1 Gbps Download and 35 Mbps Upload
    Browser
    Google Chrome
    Antivirus
    Microsoft Defender and Malwarebytes Premium
    Other Info
    Logitech Z625 speaker system,
    Logitech BRIO 4K Pro webcam,
    HP Color LaserJet Pro MFP M477fdn,
    Linksys EA9500 router,
    Motorola MB8611 cable modem,
    APC SMART-UPS RT 1000 XL - SURT1000XLI,
    Galaxy S20 Ultra 5G phone
  • Operating System
    Windows 11 Pro for Workstations
    Computer type
    Laptop
    Manufacturer/Model
    HP Spectre x360 2in1
    CPU
    i7-1065G7 3.9 GHz
    Memory
    16 GB LPDDR4-3200
    Graphics card(s)
    Intel Iris Plus
    Sound Card
    Intel SST
    Monitor(s) Displays
    13.3" 4K UWVA AMOLED multitouch
    Screen Resolution
    3840 x 2160
    Hard Drives
    512 GB PCIe NVMe M.2 SSD
    Browser
    Google Chrome
    Antivirus
    Windows Defender and Malwarebytes Premium

Sammy888

Member
Local time
5:10 PM
Posts
152
OS
Windows 11
Hello mate,

This only happens if done while setting up OneDrive. It's one of those settings you have to be extra careful about. :(
Hi Brink. So how can we be "extra" careful not to install the dang OneDrive during installation?

In my case, I have done many W11 and W11 installations (all from an older .ISO) and this last go round (I had to be connected to the 'net) this happened. I can only speculate that when the OS (with latest version of the ISO) went to look for updates or register you, this is when OneDrive was installed (in the background). Unless I'm missing something?
 

My Computer

System One

  • OS
    Windows 11
    Computer type
    Laptop
    Manufacturer/Model
    Lenovo
    Graphics Card(s)
    NVIDA 1650 Ti
    Monitor(s) Displays
    Lenovo C32q-20

Brink

Administrator
Staff member
MVP
Thread Starter
Local time
7:10 PM
Posts
4,799
OS
Windows 11 Pro for Workstations
Hi Brink. So how can we be "extra" careful not to install the dang OneDrive during installation?

In my case, I have done many W11 and W11 installations (all from an older .ISO) and this last go round (I had to be connected to the 'net) this happened. I can only speculate that when the OS (with latest version of the ISO) went to look for updates or register you, this is when OneDrive was installed (in the background). Unless I'm missing something?

OneDrive is indeed included in Windows by default, but it's only when setting up OneDrive when you sign in to OneDrive.

If wanted, you can disable OneDrive to prevent syncing by mistake.

 

My Computers

System One System Two

  • OS
    Windows 11 Pro for Workstations
    Computer type
    PC/Desktop
    Manufacturer/Model
    Custom self build
    CPU
    Intel i7-8700K 5 GHz
    Motherboard
    ASUS ROG Maximus XI Formula Z390
    Memory
    16 GB (8GBx2) G.SKILL TridentZ DDR4 3200 MHz
    Graphics Card(s)
    ASUS ROG-STRIX-GTX1080TI-O11G-GAMING
    Sound Card
    Integrated Digital Audio (S/PDIF)
    Monitor(s) Displays
    2 x Samsung Odyssey G75 27"
    Screen Resolution
    2560x1440
    Hard Drives
    1TB Samsung 980 PRO M.2,
    1TB Samsung 970 EVO Plus M.2,
    6TB WD Black WD6001FZWX
    8TB WD MyCloudEX2Ultra NAS
    PSU
    Seasonic Prime Titanium 850W
    Case
    Thermaltake Core P3 wall mounted
    Cooling
    Corsair Hydro H115i
    Keyboard
    Logitech wireless K800
    Mouse
    Logitech MX Master 3
    Internet Speed
    1 Gbps Download and 35 Mbps Upload
    Browser
    Google Chrome
    Antivirus
    Microsoft Defender and Malwarebytes Premium
    Other Info
    Logitech Z625 speaker system,
    Logitech BRIO 4K Pro webcam,
    HP Color LaserJet Pro MFP M477fdn,
    Linksys EA9500 router,
    Motorola MB8611 cable modem,
    APC SMART-UPS RT 1000 XL - SURT1000XLI,
    Galaxy S20 Ultra 5G phone
  • Operating System
    Windows 11 Pro for Workstations
    Computer type
    Laptop
    Manufacturer/Model
    HP Spectre x360 2in1
    CPU
    i7-1065G7 3.9 GHz
    Memory
    16 GB LPDDR4-3200
    Graphics card(s)
    Intel Iris Plus
    Sound Card
    Intel SST
    Monitor(s) Displays
    13.3" 4K UWVA AMOLED multitouch
    Screen Resolution
    3840 x 2160
    Hard Drives
    512 GB PCIe NVMe M.2 SSD
    Browser
    Google Chrome
    Antivirus
    Windows Defender and Malwarebytes Premium

idgat

Well-known member
Member
VIP
Local time
10:10 AM
Posts
249
Location
Newcastle NSW AUS
OS
Windows 11
Hello mate,

This only happens if done while setting up OneDrive. It's one of those settings you have to be extra careful about. :(
Half the help forums like this one would cease to exists if OneDrive (and MS Outlook) ceased to exist. They are both far too ott for the average user if anything out of the ordinary happens or is required.

Hi Brink. So how can we be "extra" careful not to install the dang OneDrive during installation?
You can't stop it from being installed - it's an embedded part of Windows and MS Office. But you can stop it's evil insidious invasive ways. Immediately after installation, right click the OneDrive icon in the SysTray, and close it down.

Then,
- if you want to keep it (Why?), Task Manager > Startup, and stop it from running at startup
- if you don't want it (preferred option), uninstall it
 

My Computer

System One

  • OS
    Windows 11
    Computer type
    PC/Desktop
    Manufacturer/Model
    HP
    CPU
    Intel i5-9400
    Memory
    8GB
    Graphics Card(s)
    NVIDIA GeForce GT730
    Monitor(s) Displays
    Samsung 32"
    Screen Resolution
    1920x1080
    Hard Drives
    2 x 1TB SSDs
    Internet Speed
    Classic Australian w.a.p.
    Antivirus
    KIS
Top Bottom