Network and Internet Share OneDrive Files and Folders in Windows 11


  • Staff
OneDrive_banner.png

This tutorial will show you how to share files and folders from your OneDrive in Windows 11.

You can use OneDrive to sync files and folders between your computer and the cloud, so you can get to your files from anywhere - your computer, your mobile device, and even through the OneDrive website at OneDrive.live.com. If you add, change, or delete a file or folder in your OneDrive folder, the file or folder is added, changed, or deleted on the OneDrive website and vice versa. You can work with your synced files directly in File Explorer and access your files even when you’re offline. Whenever you’re online, any changes that you or others make will sync automatically.

The files on your OneDrive are private until you share them.

You can select to Send link or Copy link to share your OneDrive files and folders with anyone or people you choose.
  • You can choose the Send link option if you want to send an email invitation to people or groups and keep track of who you invited. This also lets you remove permission for specific individuals or groups later if you need to.
  • You can choose the Copy link option to share items with lots of people you might not even know personally. For example, you can use these links to post to Facebook, Twitter, or LinkedIn, or share in an email or message. Anyone who gets the link can view or edit the item, depending on the permission you set. Users with the link cannot upload new items. If the sharing link points to a folder, they may be required to sign in with a Microsoft account.
You can share your OneDrive files and folders with Edit or View permissions applied to the link or person you shared with.
  • People with Edit permissions can copy, move, edit, rename, share, and delete anything they have access to.
  • People with View permissions can view, copy, or download your items without signing in. They can also forward the link to other people. However, they cannot make changes to the version on your OneDrive.
Keep in mind that when you share folders with Edit permissions instead of View, people you share with can add the shared folders to their own OneDrive. This lets them keep the folder alongside their own folders and items, easily move items between folders, and more easily work on it offline. Any updates they make sync with the shared folder, so everyone with access to the folder is up to date.

References:


To share your OneDrive files and folders in Windows 11, it is required to set up OneDrive with your Microsoft account in Windows 11, and have OneDrive running in Windows 11.



Contents

  • Option One: Share OneDrive Files and Folders using Send Link
  • Option Two: Share OneDrive Files and Folders using Copy Link




Option One

Share OneDrive Files and Folders using Send Link


1 Open your OneDrive folder in File Explorer (Win+E).

2 Perform the following steps: (see screenshot below)
  1. Select the OneDrive file(s) and/or folder(s) you want to share.
  2. Right click on the selected OneDrive file(s) and/or folder(s) you want to share.
  3. Click/tap on OneDrive.
  4. Click/tap on Share.
OneDrive_Share.png

3 Under Send link, click/tap on the Anyone with the link can edit link to change sharing settings. (see screenshot below)

If the selected file or folder is shared with someone already, there is a Shared with list at the bottom. Each image is either the profile photo of an individual or the initials of a group that the file has been shared with. If you want to edit the access level for an individual or group, select a photo or group initials to open Manage Access.


OneDrive_send_link-1.png

4 Select (dot) to share the link with Anyone or People you choose. (see screenshots below step 5)

5 Under More settings, select and change the available sharing settings you want, and click/tap on Apply when finished. (see screenshots below)

Select Can edit or Can view to allow or prevent to make changes to the shared file or folder.

Enter a MM/DD/YYYY to set an expiration date for the link to expire. After the date you set, the link won't work anymore and you will need to create a new link for users requiring access to your file or folder. This setting is only available with OneDrive Premium.

Set password
to require a password access the shared file or folder. When a user clicks the link, they will be prompted to enter a password before they can access the file or folder. You'll need to provide this password separately to anyone you want to share the file with.. This setting is only available with OneDrive Premium.


OneDrive_send_link-3.png
OneDrive_send_link-5.png
OneDrive_send_link-3.png
OneDrive_send_link-5.png

6 Perform the following steps: (see screenshots below)
  1. In the Name, group or email field, start typing the email addresses or contact names of people you want to share with. When you begin to enter info in the box, you can also choose a contact from the list that appears.
  2. In the Message field, you can type a message if wanted to include when sending the link.
  3. Click/tap on Send.
OneDrive_send_link-6.png
OneDrive_send_link-7.png

7 You will now see a link sent message to confirm. (see screenshot below)

OneDrive_send_link-8.png




Option Two

Share OneDrive Files and Folders using Copy Link


1 Open your OneDrive folder in File Explorer (Win+E).

2 Perform the following steps: (see screenshot below)
  1. Select the OneDrive file(s) and/or folder(s) you want to share.
  2. Right click on the selected OneDrive file(s) and/or folder(s) you want to share.
  3. Click/tap on OneDrive.
  4. Click/tap on Share.
OneDrive_Share.png

3 Under Copy link, click/tap on the Anyone with the link can edit link to change sharing settings. (see screenshot below)

If the selected file or folder is shared with someone already, there is a Shared with list at the bottom. Each image is either the profile photo of an individual or the initials of a group that the file has been shared with. If you want to edit the access level for an individual or group, select a photo or group initials to open Manage Access.


OneDrive_copy_link-1.png

4 Select (dot) to share the link with Anyone or People you choose. (see screenshots below step 6)

5 If you selected People you choose, in the Name, group or email field, start typing the email addresses or contact names of people you want to share with. When you begin to enter info in the box, you can also choose a contact from the list that appears. (see screenshots below step 6)

6 Under More settings, select and change the available sharing settings you want, and click/tap on Apply when finished. (see screenshots below)

Select Can edit or Can view to allow or prevent to make changes to the shared file or folder.

Enter a MM/DD/YYYY to set an expiration date for the link to expire. After the date you set, the link won't work anymore and you will need to create a new link for users requiring access to your file or folder. This setting is only available with OneDrive Premium.

Set password
to require a password access the shared file or folder. When a user clicks the link, they will be prompted to enter a password before they can access the file or folder. You'll need to provide this password separately to anyone you want to share the file with.. This setting is only available with OneDrive Premium.


OneDrive_send_link-3.png
OneDrive_send_link-5.png
OneDrive_send_link-3.png
OneDrive_send_link-5.png
OneDrive_send_link-7.png

7 You can now click/tap on Copy to copy the link to paste and send the link where you want to send it, like an email, message, or post. (see screenshot below)

OneDrive_copy_link-6.png


That's it,
Shawn Brink


 
Last edited:

Latest Tutorials

Back
Top Bottom