This tutorial will show you how to turn on or off send notifications and play sound when a message arrives in Outlook for Windows for your account in Windows 10 and Windows 11.
The new Outlook for Windows brings the latest features, intelligent assisted capabilities and a new modern and simplified design to your Outlook app. You can tailor it to your style and do more with new Outlook for Windows.
Starting in June 2023, Microsoft is beginning the process of migrating existing Windows Mail, Calendar, and People users to the new Outlook for Windows.
Beginning in 2024, Windows 11 devices will be shipped with the new Outlook for Windows as the default mailbox application free for all to use. The Mail and Calendar apps will continue to be available via download in the Microsoft Store through the end of 2024. On existing devices, users can switch to the new Outlook for Windows from a toggle in the Mail and Calendar apps.
Outlook for Windows will send desktop notifications for new messages and events by default.
Outlook for Windows will play a sound when a message arrives and when you receive a reminder by default while Outlook is open.
Notifications from Outlook for Windows requires Notifications to be turned on for the device and Outlook, and notification banners and sound turned on for Outlook.
Contents
- Option One: Turn On or Off All Outlook Notifications and Sound
- Option Two: Turn On or Off Outlook Mail, Calendar, and Documents Notifications and Sound
1 Open the Outlook for Windows app.
2 Click/tap on the Settings (gear) icon on the toolbar. (see screenshot below)
3 In Settings, click/tap on General in the left pane, and click/tap on Notifications in the middle pane. (see screenshot below)
4 Do step 5 (on) or step 6 (off) below for what you want.
5 Turn On Outlook Notifications and Sound
This is the default setting.
A) Turn On Notifications in Outlook. (see screenshot below)
B) Check (on - default) or uncheck Allow notifications to play sounds for what you want.
C) Check (on - default) or uncheck Send notifications when Outlook os closed for what you want.
D) Click/tap on the Save button at the bottom to apply changes.
6 Turn Off Outlook Notifications and Sound
A) Turn Off Notifications in Outlook. (see screenshot below)
B) Click/tap on the Save button at the bottom to apply changes.
7 You can now close the Settings window if you like.
This option requires Notifications in Outlook to be turned on in Option One.
1 Open the Outlook for Windows app.
2 Click/tap on the Settings (gear) icon on the toolbar. (see screenshot below)
3 In Settings, click/tap on General in the left pane, and click/tap on Notifications in the middle pane. (see screenshot below)
4 Under the Notify me about section, turn On (default) or Off notifications for Mail, Calendar, and/or Documents for what you want. (see screenshots below)
5 If turned on, you can change any individual Mail, Calendar, and/or Documents settings you want after expanding open that section.
6 Click/tap on the Save button at the bottom to apply changes.
7 You can now close the Settings window if you like.
That's it,
Shawn Brink
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